Jan 19, 2019
The primary responsibilities for the individual in this role are to provide comprehensive administrative support to the Commercial Development Rare Disease Vice President and the Rivipansel team in New York and Collegeville as well as focused operational support for the Commercial Development, Rare Disease Vice President. Responsibilities will vary to include traditional administrative tasks in addition to broader requests such as handling management of SharePoint sites, Box folders and onboarding/offboarding logistics for colleagues. In addition, this colleague will assist the VP with meeting preparation including the creation of talking points and slide materials and coordinating with key functions as well as select projects (This individual will be expected to partner closely with other administrative and operations professionals to provide full coverage to the team and seamless support.)
This individual will interface with senior leaders on a regular basis and must have the ability to work at all levels in the organization. The role requires excellent communication skills, analytical capabilities and strong judgement for prioritizing commitments (meetings, projects, work). In addition, the ideal candidate must have a team based approach to work, but must also have the appropriate judgment and initiative to function with limited oversight.
Advanced Operational Support
+ Provide project management support for defined ad hoc special projects with analytical skills required.
+ Tracks decisions and outcomes from meetings, proactively follows up to ensure deliverables are met, prepares and drafts recommended agendas for key meetings, distributes meeting minutes
+ Manages internal communications, coordinating with Communications, HR and other partners when needed, drafting talking points and distributing final communication to appropriate audience
+ May be asked to participate in larger initiatives, such as Op Plan, and provide assistance with coordination, scheduling and management of documents
+ Maintain team SharePoint sites and or Box folders ensuring all documents are organized in a logical and easy to access manner; provides recommendations for enhancements and partners with others to implement
+ Champion and coordinate team culture initiatives
+ Manage Rare Disease Collegeville space footprint by partnering with Business Operations, Space Planning
+ Able to edit and proofread, but also create documents with some guidance, using advanced Microsoft Office capabilities
+ Make travel arrangements, including complex international trips, provide detailed itineraries and prepare and submit expense reports and perform Amex reconciliation
+ Proactive calendar management including scheduling meetings and other events across multiple time zones, prepares needed materials in advance such as agendas, identifying and resolving calendar conflicts, etc.
+ Provide full meeting support including reserving video conference rooms and ensuring proper set-up
+ Independently manages the set-up and logistics for large or off-site meetings, coordinating with Meeting Planning when appropriate
+ Process incoming and outgoing mail, including ability to handle time sensitive and confidential matters
+ Act as site contact for visitors; visitors passes/cross-site access /VC-meeting reservations/catering request/office space and any ad-hoc requests
+ Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met, particularly when leader is offsite
+ Interface and engage with key stakeholders and make connections in order to enhance business outcomes.
+ 7+ years of administrative experience with prior experience supporting and working in a team environment preferred
+ Demonstrated ability to carry out administrative functions proficiently, with exceptional attention to detail and to complete quality work on a timely basis
+ Proficient in Microsoft Outlook, the Microsoft Office Suite and SharePoint
+ Familiar with and able to use Pfizer internal systems such as PT&E, Ariba, etc.
+ Experience with budget management and coordination
+ Strong organizational skills
+ Exceptional interpersonal and communication skills
+ Demonstrated fluency and critical thinker; routinely brings multiple solutions and has thought through the pros and cons of available options
+ Demonstrated ability to show good judgment and discretion
+ Strong project, time management and organizational skills - applies only the necessary amount of process to ensure alignment, while keeping things simple and fast
+ General knowledge of the pharmaceutical industry and healthcare environment
+ Demonstrated experience with strategic and operating plan processes
+ Discretion and trustworthiness in dealing with confidential situations
+ Resourceful with ability to anticipate needs, manage multiple priorities with tight timelines and take initiative
+ Strong self-starter, independent and pro-active with proven ability to operate with minimal supervision and work well in team environment
+ Demonstrated ability to be a team player and remain calm under pressure
+ Models OWNIT! cultural attributes, Pfizer Values and Core Competencies
+ Exceptional influencer; able to make things happen without the benefit of direct leadership authority
+ Communicates well and with intent; listens for understanding, shares information appropriately and in a manner that ensures a high-degree of understanding and clarity
+ Strong personal network and evidence of teamwork in a matrix environment
+ A role model for OWNIT! and Straight Talk who helps to build these capabilities in the organization
**NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS**
- Occasional engagement and communication required outside normal working hours.
- Infrequent business travel may be required
Eligible for Employee Referral Bonus
Last Date to Apply: 1/25/2019
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**EEO & Employment Eligibility**
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Collegeville, PA 19426, USA